It is not really a secret that you are not supposed to toss your old computers and other electronics into the trash and send them off to the landfill. Not only is doing that unsafe for the environment, it is also a wasted chance to recycle technology that could be of value to someone else. As we feel the need to upgrade and get better equipment, those who do without would likely appreciate your efforts to turn your old computer into something so valuable for them.
Here are some tips on how to donate a computer:
Is It Useable?
If you have a computer that is less than 5 years old, your system can likely be recycled and used in some other capacity. Don’t rush out and drop off your computer to the nearest school or community center however. Instead, you should take precautions and send it first to a refurbishing company that can clear out your hard drive and re-evaluate the condition of the computer. The refurbishing company will also make sure that everything on the computer is legal and information is removed safely and wholly. Computers older than 5 years are best sent off to a commercial recycling center. The National Center for Electronics Recycling has information about commercial recyclers who will recycle the usable parts of the equipment, including the monitors and other parts, and safely dispose of the remaining parts. Before sending any parts to the recycling or refurbishing company, contact them directly and make sure what you plan to send will be accepted. Follow the company’s instructions for donating the equipment, as many have very specific instructions.
Leave the System As Is
If your computer came with pre-installed software and the operating system, you will need to leave it on the machine. Licenses will only work on the computer on which they were originally installed and since many organizations that accept computer donations will not be able to afford the software brand new, your leaving the system intact will constitute a legal transfer and the organization can use the system with no issues. If you have any original software that came with the computer regarding the operating system, it would be helpful to include that with your donation. Other documents, including certificates of authenticity and manuals should also be included.
Keep Records of Your Donation
When you donate a computer to a non-profit refurbishing company, you may be eligible for a tax deduction at tax time. Most schools and organizations will provide a tax donation receipt, provided you ask for one at the time of donation. Both individuals and businesses can qualify for deductions for computer and equipment donations.
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