I recently attended a conference for financial bloggers which made me realize how expensive conferences can be if you pay for most expenses out of pocket. Whether you want to attend a conference or network event for work or your business, you’ll probably need to budget for a variety of expenses.
Some Conference-Related Expenses Include
- The cost of admission (some conferences have daily tickets or tickets for the whole event)
- The cost of lodging like your hotel room or an AirBnb
- Food (for meals and snacks that aren’t covered by the conference)
- Airfare or gas (depending on how far you need to travel)
These are just a few of the main expenses that could easily add up to $1,000+. You may be wondering why would people spend this type of money to attend a 2-3 day event when it could be saved instead or put toward leisure travel like a relaxing vacation.
The key to attending conferences is to get your money’s worth and leave the event with new connections and opportunities that are more valuable than the initial investment you made to attend the conferences. When attending a conference, what you get out of the experience depends heavily on what you put into it.
Here are some ways to make sure you get the most out of a conference experience.
Research the Conference Schedule and Details Ahead of Time
You can typically visit the conference website a few weeks prior to the start date to see a detailed schedule including the sessions that will be covered and the events that will take place. RSVP for any events that interest you and make note of the sessions you’d like to see.
Conferences can be super busy so it’s best to make sure you have a tentative schedule laid out so you can stay organized and not miss out on anything.
Reach Out to People to Set Up Meetings Before Flying Out
If there is someone you are eager to connect with at the conference or a speaker you admire and would love to work with, don’t wait until you get to the conference and hope you randomly bump into them and strike up a conversation.
Take it upon yourself to reach out to them ahead of time via email to set up a brief meeting so you can introduce yourself. Maybe you can offer to take them to lunch or for coffee near the conference. This will ensure you make a solid connection with your intended contact before anyone else is able to reach them.
Visit With Sponsors and Brands
Most conferences will have an expo hall area with several booths set up for different brands who either sponsored the conference or booked a booth in the hopes of being able to connect with other conference attendees and forge a potential partnership.
These brands will be eager to speak with you so you should just walk up to their booths and introduce yourself. They’ll probably even have some freebies you can take home too so you never know who you’ll meet.
Make a Friend at Breakfast
Since your energy level will probably decrease throughout the day, it’s best to try to get the bulk of your networking done in the morning. Why not kill two birds with one stone and meet someone new during breakfast. If the conference provides one meal per day like breakfast, that will be the best time to sit next to people you’d like to meet and engage in a conversation.
This is an effortless way to network.
Ways to Save Money on a Conference
Now that I’ve covered some ways to make the most out of your experience at a conference, here are a few hacks that will help you save money on the entire experience:
- Check out a conference in your town
- Order your ticket early to take advantage of early bird sales
- Consider having a roommate
- Cash in credit card rewards for your flight
- If you will be a first-time attendee, see if the conference provides discounts or scholarships that you can take advantage of
- Share an Uber with other attendees to save money on transportation during the event
Have you ever been to a conference? How do you save on expenses and get the most bang for your buck?